FAQ Indirect Access – Everything You Need to Know

FAQ Indirect Access – Everything You Need to Know

Over the last few months, we have repeatedly been asked important questions about Indirect Access by our customers in our webinars and customer meetings. Since many SAP customers face the same problems with Indirect Access, here are some of the questions and answers collected.

Is the upcoming USMM tool also able to measure business partner and specialist files, which are licensed as volume-related licensing from SAP Records Management or XFT Suite?

Everything is measured as usual. As in the past, new measurement products may be added. Customers can find out what is new in the SAP Marketplace in the latest notes that may need to be imported. Afterwards, all products relevant to billing are measured. It will be the same with the documents that were created indirectly.

How does the new metric differ from existing metrics (NetWeaver Foundation for 3rd Party Applications; Multichannel Foundation)?

NetWeaver Foundation for 3rd Party Applications is a license for applications, not for Indirect Access.

Which applications/third party systems create the relevant documents according to the new metric? Can you give some examples?

One example would be Salesforce, if it automatically sends the generated orders to SAP. Or any time admission system in which employees enter their arrival/end times, which are then automatically booked in SAP.

Do today’s third-party systems already create corresponding document class systems and what would be examples of this?

Documents that may have been generated by third-party systems will probably be subject to an additional charge.

On what legal basis is the new metric also relevant for existing customers, some of whom have initial SAP contracts from 2002/2004?

The measurement of Indirect Access affects everyone, no matter how old the contracts are. This is a new package that must be paid for when the engine (in this case externally generated documents) is used.

What are the expected fines? Or will it also be the normal license fees?

There’s no general answer to that question. But additional payments will always be charged on the list price and possibly on missed maintenance fees. Since there is no definition from the past, the documents found are simply invoiced.

Could you give a few examples of document types?

· Sales Document
· Invoice Document
· Purchase Document
· Service & Maintenance Document
· Manufacturing Document
· Time Management Document
· Quality Management
· Document Material Document
· Financial Document

Here you can find more information about the SAP whitepaper, in which the documents are presented.

Will there be a price per document?

Price List Item Metrics Price / Sales Unit Currency Additional information
SAP Digital Access, up to 1,000,000 units Documents 0,50 EUR Available for both ERP and S/4HANA
SAP Digital Access, 1,000,001 to 5,000,000 units Documents 0,40 EUR Available for both ERP and S/4HANA
SAP Digital Access, 5,000,001 to 10,000,000 units Documents 0,35 EUR Available for both ERP and S/4HANA
SAP Digital Access, 10,000,001 to 15,000,000 units Documents 0,30 EUR Available for both ERP and S/4HANA
SAP Digital Access, 15,000,001 to 30,000,000 units Documents 0,25 EUR Available for both ERP and S/4HANA
SAP Digital Access, 30,000,001 to 60,000,000 units Documents 0,20 EUR Available for both ERP and S/4HANA
SAP Digital Access, above 60,000,000 units Documents 0,15 EUR Available for both ERP and S/4HANA

For the license fees, SAP has developed a stage model based on the quantity used annually. Pricing starts at EUR 0.50 per document and drops to EUR 0.15 from an annual document count of >60 million. The fact that the highest defined level comprises more than 60 million documents (corresponding to license fees of EUR 9 million) shows the revenue SAP expects from its customers. According to the annual document usage, the correct block of documents is purchased once as a perpetual license, which is then subject to the usual annual maintenance. With an increasing demand for documents in the future, additional licenses will have to be obtained annually.

Please note that SAP counts created documents at the level of line items. An example: If a sales order with 10 line items is automatically created in the ECC system via a Salesforce interface, this sales order already posts 10 resulting documents.

How can I already “today” analyze/receive the expected measurement results of “tomorrow”? Does VOQUZ offer a tool or service for this?

On July 31, 2018, SAP released its tool for analyzing Indirect Access. It estimates the annual use of business documents created by non-SAP applications.
However, the tool is not yet fully developed yet, which means that customers will have to expect further restrictions. This raises the question of whether an overly precise determination of Indirect Access is even in SAP’s interest.

Keep in mind that the results of SAP’s own audit tools will not provide an objective basis for decisions on licensing issues in the future and will always inherently favor SAP’s negotiating position.

It’s all the more important to ensure your own objective data situation for Indirect Access, e.g. with samQ. Only those who know their license position exactly have the opportunity to negotiate the best and most favorable price model for themselves.

To my knowledge, SAP also wants to investigate authorizations in USMM 2.0. Will this change have consequences for customers?

You can examine authorizations, but you can only do this by using specific transactions and objects. There are a lot of customer code processes that can’t be analyzed. It can therefore only be a matter of standards. The authorization system is not trivial and can possibly only be measured manually in the audit. So, of course this would have consequences for customers.

It is important to check your contract and pay attention to the small print in supplementary agreements.

Are Service Users also affected?

The type of communication is irrelevant. This means that Service Users are also affected if they are connected to SAP via a technical RFC interface with third-party applications, for example.

Are all licensees actively informed by SAP? And when does that happen? Under R/3 or only with conversion to S/4HANA?

SAP is actively informing companies at the moment. The ASUG portal also provides valuable information on this subject.

You want to have all the relevant information about Indirect Access combined in one document? Check out our new VOQUZ whitepaper about Indirect Access!



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